Whether you believe it or not your multifunction printers are an important asset to your company as they keep your workflow moving. To have one of these machines break down or run into any other types of issues will cost you hours if not days of valuable productivity time. This is why most companies are choosing to opt into a reliable and effective maintenance agreement – ensuring their business continues running like clockwork. Just think of your maintenance contract as insurance. It might not be something you see yourself using a lot, but when you do need it, it will be there to save the day.
You Can’t Go Wrong With A MFP
When you start to look at the best type of equipment for your office environment, you can never go wrong with a multifunction printer. These smart machines allow you to print, copy, scan, and possible even fax – all while keeping your expenses down. This is just a great strategic move for business owners that are looking for ways to consolidate their assets while reducing costs and improving workflow. Once you’ve chosen the right MFP for your business, you now need to pair it with a maintenance agreement (or safety net) so that your multifunction printer is able to perform at high-speed levels.
Here are just a few ways your monthly maintenance agreement will save your company money.
Reduce maintenance Costs
The great news about printer maintenance agreements is that they offer fixed prices. This means that you are not forced to pay every single little issue that happens to your printer or any of the hidden costs that come with them. With a maintenance contract in place, you don’t have to worry about finding someone to come in and fix your printer. You already have a designated person that will come to your office to fix any issues that come up throughout the months. Another great thing about a fixed contract is that you are able to calculate how much you are spending per year. Without one, all you are doing hoping that you aren’t hit with an extensive repair month after month that will end up costing you thousands by the end of the year. It’s a good feeling when all you have to do is pick up your phone and call your provider to send someone out – no cost questions asked.
Reduce Downtime & Increase Productivity
Technology is, and will always be, part of our daily lives. It helps us run our world today and is integrated into almost every facet of our jobs – including your office copier and equipment. When your copier machine slows down or breaks, it can impact your employees work performance because it stops them from doing their job effectively. With a maintenance agreement, not only are you getting the peace of mind that your machine will be taken care of, but you also know that your provider will be there for you in case anything else comes up.
Decrease Company Overhead
The overhead cost associated with your copier tends to get overlooked constantly. When you have to run out to purchase toner and other copier accessories, you ware typically spending way too much time investigating what you need and overpaying for your supplies. When you have a contract, all of this goes away which saves you time and money. If you don’t believe us just picture this next scenario. Let’s say that you have a designated employee who takes some time out of their daily schedule to research, call around, and drive to these stores to find the product you are looking for all while on the clock. That means that over a period of a year they have spent doing less work on what they should be doing and spending it on a minimal task like buying toner for your copier. Under a copier service contract, all this worrying about overhead cost goes away. Your copier company is now in charge of getting you your toner every month so that your employees can get back to focusing on more important tasks.
Help Balance Your Budget
With a copier service contract, your billing is spread out monthly instead of having to pay one large bill. It’s also good to mention that depending on the contract you chose to go under, you might be paying a Pay-Per-Copy (or PPC for short). This means that you only pay for what you use and translating into pennies per page (color and black-and-white will vary). You can start to see just how beneficial having a monthly copier service agreement can be as supposed to paying out of pocket. If you still have questions or need more information on how maintenance agreements work, make sure to contact one of our professionals today. Our experts have to find the best solution for your current situation. While we are on the topic of contracts, if you are currently in one were your copier keeps breaking down and your vendor just keeps dodging your phone calls, it might be time to take advantage of our free upgrade program. Ask one of our professionals to learn how it works.