If your industry is one of those that use up a lot of paper, then your copier machine is most likely in constant use from the moment your employees arrive until the last few minutes of closing time. And if that’s the case, then the lifespan of your copier has probably been cut in half. After a few thousand printers or copies, your copier starts to wear and tear which makes scenes as to why it starts having more and more mechanical problems. This is when a business owner needs to decide whether they want to continue with the daily maintenance expenses need to keep the copier machine running or if they should just invest in a new copier machine. If you are not quite sure whether or not your company will benefit from an upgrade copier, then the following information should help.
Continue Repairing Your Old Copier Or Get A New One
The great thing about copiers is that they are capable of performing many tasks simultaneously. Newer copiers can be integrated with other systems so that you can streamline your business workflow. The downside to all this is that once your copier starts experiencing mechanical problems, it also starts to disrupt the overall workflow of your office. That means that work that should have taken a few minutes to perform is now taking a few hours to complete. Paper jams are by far the worst as they not only slow down your production system but puts all of your copying and printed related work to a screeching halt. If your copier is still fairly new, then your best bet is to contact your copier vendor so they can dispatch a technician to repair the problem. However, there are situations where replacing a part no longer makes any sense.
The Lifespan of a Copier
There really are no hard-and-fast rules when it comes to how long a copier will last because there are multiple variables that you have to consider such as brand, model, horsepower, usage, and just the overall style of the copier itself. What we can tell you is that are some steps that you can take that can help you determine if your copier is ready for an upgrade.
Read The Copier Manual
Start by checking your copier manual to find out how long your office equipment was intended to last. More often than not, you will find something in the manual that will tell you the average lifespan of the copier. With this information, you should be able to make an educated guess as to whether or not your copier is reaching the end of its life cycle.
Go Over The Service Recommendations
Most copier manual will also give you a breakdown on when your copier needs to be serviced and how often. A section on regular tasks such as cleaning, maintenance, and replacing parts should be outlined clearly outlined. Copier manuals also come with a recommended time frame as to when you should be upgrading to a newer copier machine.
Do The Math
With some simple math, you should be able to tell how long your copier will last you. The manual should give you a breakdown on when your copier needs to be serviced for a set number of copies. Once you have this information all you have to do is multiply that number by ten. This answer should give you a good approximation on how many copies your machine can make before it needs replacing.
Interested in learning more about our business copiers? Reach out to one of our representatives today to inquire about our large selection of Kyocer Copystar machines. Don’t forget to ask us about our free copier upgrade program where we take your current outdated copier machine and move you into something that is newer and better.