Regardless if you are working from a law office in Los Angeles or a graphics design studio San Diego, chances are you are printing rather heavily every single day. And even though most people are convinced that the digital world will impact how printing, a survey conducted by Small Business Trends shows that 9 in 10 consumers agree printing a hard copy will be important in their daily activity. It is important to manage your own printing because of the flexibility but you can only do so much. This is why more companies are starting to invest in Managed Print Services for their printing. What this does is that it streamlines the whole printing process, improves security, helps cut down costs, and ultimately helps our environment. Let’s take a closer look at what you can do with managed print services.
What is managed print services?
Managed print services (also referred to as MPS) are outsourcing services that can help manage your printer fleets, such as printers, copiers, and fax machines. It’s a service offered by pint providers to assist businesses by minimizing the cost associated with printing. MPS came into the spotlight because most organizations didn’t have a clear defined print strategy because it was too time-consuming and it just wasn’t a priority. When you are running a business, who wants to make time dealing with print strategy. What business owners fail to realize is that without a print strategy in place, a company can lose thousands of dollars year after year. With managed print services, business owners can outsource the day-to-day services for their print fleet while meeting their specific needs.
The Top 5 Benefits of Managed Print Services
Strategic Implementation For Your Printing Devices
Managed print services help you identify and solve some of the issues with your current printing system. With a solid plan in place, an MPS program will reduce labor while simultaneously optimizing workflow resulting in a lower cost per print. The end goal for any managed print services company is to provide you with solutions that will improve office workflow each day. It’s only through constant adjustments of large and small projects that companies can benefit from this improved efficiency.
Free Up Your IT Department
Your IT department has so many critical projects and pressing issues that they have to manage every day. The last thing you want them to work on is a simple troubleshooting issue. With a managed print service team, your IT department can now focus on what matters which also allows them to become more accessible by your other employees. You have to remember that your IT department’s time has to be accounted for every day so make sure it’s directed towards something more important.
Network and Security Updates
With all the security threats plaguing corporate America, maintaining a safe and secure network for your business must become a top priority. It’s easy to think that your network is secure from online hackers until it happens to you. There is always a way to make improvements to your current office security infrastructure. With a print management system in place, you will be able to spot any IP security risks your organization is currently facing or could face in the future. It’s also good to mention that having just one print provider will reduce the number of outside users having access to your network devices.
Save on Costs
Every business owner is looking for ways to save money on their daily operations so it is important to know how much money you could save with an MPS in place. Your provider should be giving you a step-by-step process on how to lower your total cost of ownership for your document imaging technology as well as offering some cost-effective strategies.
Repairs, Supplies, and Maintenance Coverage
Another important feature of an MPS is that it tracks your printer usage allowing your provider to get an insight on when you’re running low on toner or supplies or when you’re up for a service call. Some MPS providers will also offer on-site service and equipment replacement with no additional charges or expenses. Within a year, you should be able to notice profits coming from your MPS.
It’s important to keep an eye out for ways that might save you money both short-term and long-term. If you are not ready for a MPS in your company, you can always take advantage of our free copier upgrade program. If you are tired of dealing with your current vendor either because their copier machine is unreliable or their service is terrible, let our specialist take a look at your current leasing agreement to see if we can get you into a newer and better copier without spending a penny more. And if you are still unsure if Compare Business Systems can offer you the best possible customer service, then we strongly suggest checking out our Google reviews to see what other people are saying about us.