The Ins And Outs Of Getting Your First Office Copier

The Ins And Outs Of Getting Your First Office Copier

When looking at your office space it’s easy to become overwhelmed with all the things that you may need. Just looking around you can probably name about 10 different items or pieces of equipment that would help get your business to exactly where you want to be. While some items are more accessible and easy to obtain on the fly when needed, other pieces of equipment can be larger and not as accessible at a drop of a hat. But sometimes those are the pieces of equipment that will take your business to the next level, the ones that will help grow your business and production for the better.

One of the best investments for your business and office space is a copier machine. This will become an essential part to your work space and will increase the efficiency and quality of the work produced by everyone in your office space. Now if you’re like most people then you most likely haven’t had much experience picking out a brand new copy machine, or even know what makes them different. Sometimes it’s good to do your own research and try to get the information all on your own. But other times it’s nice to have a bit of advice going forward on an unknown decision.

Get A Newer/Better Copier For Free Without Spending A Penny More

Know What’s Most Important To Have In Your Copier

Like most people, you probably have a basic idea of what kind of equipment you may need when it comes to use and quality but when it comes to specifics it might be a little harder to see differences. There are a couple things that may help you in your search for a copier machine best suited for you and your business. Making sure you know specifics about your needs, your budget, and what kind of accessories can help your line of work, will allow you to make the best decision for your office and business.

Analyze Your Day-To-Day Operations

Take a look at what kind of work you do in a day at your office space, now think about what you may need to support if not better your day to day operations. When thinking about the use of your copier machine, always keep in mind that there are most functions other than just printing and copying your daily documents. There are now technological advances that will let your copier start doing more than just the usual functions. With these advancements you can now fax and scan documents either out to your customers or right in your office to anyone in your network. If you find yourself needing a more traditional fax machine to send or receive documents out of your network, there are fax machines or even fax attachments that you can use with your copier.

Let’s Talk Color & Networking Options

If you’re looking for outstanding color prints and copier, make sure to talk to your vendor about color copiers that come with outstanding color quality and able to do full color copies in large amounts. It is also smart to know what kind of networking support you are going to need to keep up with what you need to do on a daily basis. Some copier come compatible with pin point scanning functions that allow you to take care of more advanced wireless scanning issues as well as any other applications you may be scanning to, such a cloud-based systems.

A Budget Should Be There To Guide You Not Limit You

Besides the functions of the copier, there is always a budget to adhere to. Now having a budget that is clear and precise will always be a starting factor when working with your copier vendor. Remember that there is usually a good median when it comes to advanced technology and a copier machine that you want. Knowing where your budget falls will be able to open more discussions about the addition of any features or accessories that you may need to make your copier exactly how you want it.

Remember To Factor In A Maintenance Plan

One other thing that may affect your budget is whether or not you will be having a maintenance plan with your leasing agreement. This will cut down on your costs for maintenance and supplies, which will all correlate depending on what and how you use your copier machine. If there isn’t a maintenance plan in your agreement then it will mean that you will have to account for that extra cost within your budget.

Your Copier Should Be As Unique As Your Business

No matter what you’re looking for and how much your budget is, there is a copier machine perfect for you. There is no need to compromise for what you exactly want just because you do not have all of the knowledge of the machines. One thing to keep in mind is that there is always a way to make a copier accessible for your work environment, even if this is the first time you are buying one or even researching it. Consider all the aspects before making such a big decision, but remember that you do not need to be an expert to get the best model for your business.

Final Thoughts

If you are still a little more guidance on what your copier needs to have make sure to contact one of our copier specialists today so that we can perform a quick print assessment. For those business owners that already leasing their copier but wish they had something better for the same price, we encourage you to check out our “Copier Free Upgrade Program” for business owners that qualify. We really do get you something better without spending a penny more. Check out our link below to learn more and how to start the pre-qualifying process. Lastly, for our Orange County and Los Angeles County communities, if you are a new business that’s looking for a copier that is a little more economical, we also have a Copier Starter Package Promotion for business owners who qualify. To learn more on each of these programs and promotions, click on the following links below or give one of our specialists a call today.

Copier Free Upgrade Program  Starter Business Package Promotion