Here Is Why Hospitals Need A Solid Document Management System During The COVID-19 Pandemic

Here Is Why Hospitals Need A Solid Document Management System During The COVID-19 Pandemic

Communities large and small are celebrating their healthcare professionals who are putting their lives on the line every day to combat the COVID-19 crisis. Because of the high exposure of contracting coronavirus, families are having to practicing social isolation if one or more of their parents work in medical facilities or hospitals. While many channel outlets talk about the importance of having access to essential Personal Protective Equipment (PPE) so they can properly take care of the infected, the digital infrastructure in hospitals needs to also be addressed.

Our healthcare professionals those that assist with the administration are doing everything possible to have a good handle on the situation. However, with a pandemic of this magnitude, some proactive planning is defiantly in order. One area where hospitals can optimize workflow is through document managing. When a hospital doesn’t have an electronic document management solution in place informing staff and ensuring compliance can become more challenging.

The Medical Supply Chain And How Document Management Plays A Big Role

Regardless if a pandemic was happening right now, hospital workers still need to provide effective care to their patients and one way is through an efficient document management process. This is because a patient’s records move with them throughout their stay at the hospital and beyond. From the insurance provider all the way to the dispensary, they all rely on accurate information so that they save people’s lives. These systems need to run as smoothly as possible to reduce the burden on individuals who are already burned out and overworked.

A great way to streamline this process is through the use of a document management system. You also gain more control over your documents and delivers critical information more efficiently.

Benefits of A Document Management For Hospitals

As COVID-19 continues to grow every month, healthcare facilities are inundated with a lot of administrative overhead. Having a solid workflow in place during a time like this will help expedite medicine distribution and tighten up medical equipment usage. Because we are talking about life and death situations, these facilities rely on accurate and up to date information to make the right decision for every patient. It’s no longer feasible to rely on a paper-only system especially when there are so many technological advances. Your healthcare practitioner now needs to have direct access to a variety of documents to track patients during their stay, process intakes efficiently, and deliver quality care while under their care.

If you are still working with a paper system today, expect processing delays, information bottlenecks, and mishandling critical information during time-sensitive moments.

Some Benefits You Gain With A Document Management Service:

  • Cost Savings – Instead of having to rely on physical files you will now have an electronic repository where you can pull documents electronically. You can reduce the cost of managing documents by improving access to digital information and reducing the number of prints.
  • Decreased Processing Times – The great thing about having electronic files is that information can flow more efficiently between individuals, departments, and facilities. Being able to forward an electronic document with a press of a button takes moments as supposed to walking those documents over to the patient’s room.
  • Security Improvements – Many healthcare professionals are aware of the potential security risks when printing personal medical information. This is because an unattended document could lead to an inadvertent disclosure. It is much easier to secure an electronic file than a physical file.

Compliance Cost Reductions – Hospitals are mandated to show that they are following legislation rules regularly. Having a document management system will reduce the cost of demonstrable compliance using electronic audits instead.

Reduce the Burden on Staff in Hospitals Using A Document Management System

It’s easy to reflect during times like these on what organizations should have done before this outbreak took root in America. However, what’s more productive right now is taking action so that we can help medical facilities save time, money, and resources during the COVID-19 pandemic. Let the copier specialist at Compare Business Systems help you find the right document management service so that you can streamline the patient care process, reduce the dependence of an outdated infrastructure, and improve information security.

The Next Step

We also encourage all new business owners that are currently leasing their office copier to take advantage of our Save Up To 20% program. This program was created in response to COVID-19 and the negative economic impact it is having our our community. For more details, simply give our office a call, fill out the form in the link, or connect with us through our online chatbot. Now, if your business is growing exponentially and want a better and/or faster copier machine without spending a penny more on price, we encourage all business owners to take advantage of our Free Upgrade Program for business owners who qualify. Lastly, for those business owners who reside in the Orange County, Los Angeles County, or San Bernardino County and have a small business that is now steadily growing, make sure to check out our copier Starter Package promotion for business owners who qualify. For more on each of these programs and promotions, click on the following links or give one of our specialist a call today. 

Save Up To 20% On Your Current Copier  Copier Free Upgrade Program Starter Business Package Promotion