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Copiers And The Features You Need To Look Out For Before Purchasing

If you’ve been in the market for a new or newer office copier, then there is a good chance that you have already factored in the total cost of owning one of these machines. And while the purchasing cost may seem exceptional, you might have not factored in the unknown factors such as ownership costs causing you to go over budget. As an example, if the toner for your office copier tends to be on the expensive side, your long-term expenses will be much higher than what you would have expected. Be mindful of your total cost of ownership or TCO before you settle for a particular copier type or model.

The good thing about toner cartridges is that you have options. The bad thing about toner cartridges is that you might have too many options. Some toner cartridges are available from other manufacturers and third-party sellers. These toner cartridges will typically be less expensive than when you purchase them through a manufacturer. The problem with these toner cartridges is that they use sub-par to low-grade material that it will end up damaging your copier in the long run. On the flip side, when you purchase your toner cartridges from a certified dealer or the original manufacturer, you will be spending a little more but you will ensure that your machine runs at an optimal level till it’s final days.

Get A Newer/Better Copier For Free Without Spending A Penny More


Most good-sized businesses typically have an IT person on stand by to connect their copier to their network. They are there to assist you in getting you and your employees up and running and ensure that all employees can print to your office copier.
When you search for office copiers in California, make sure that your newly acquired copier machine is compatible with your current network.

Paper Size

The paper size your employees use is something else you’re going to have to keep in mind when you’re in the process of choosing a multifunctional printer. The copier you have in mind should have no problem handling the type of paper size you regularly use. Most businesses will be happy with a copier that can print on regular and legal-size paper while others will need a machine that can handle large posters or small brochures.

Print Quality

Now that we are on the topic of special print jobs, the quality of the prints might also be an important consideration in your daily operations. If you plan on using your copier to print high-quality print jobs on a regular basis then speed count and the age of the machine will have to be factored into your decision.


If you or your employees typically print large print jobs on a regular basis, you will want to find a copier that can hold a lot of memory. The same can be said about high-quality print jobs as they can take up a lot of memory when they start the printing process.

Price Per Copy

Going back to the total cost of ownership (or TCO for short), make sure that you are factoring in your price per copy. If the price per copy is too high and you plan on doing a lot of copies and prints, then you will quickly blow past your spending budget.


One of the great benefits of getting a new copier is that it comes packed with a lot of great pre-built features such as scanning, emailing, wireless printing, and even some very useful apps. However, if you want more functions such as stapling, hole punch, or faxing you simply have to pay the difference.

Mobile Print Capabilities

With more and more businesses start their transition into mobile printing and cloud computing, you will want to make sure that the copier your looking for will support your current network hardware. You can always contact one of our copier specialists if you need help with this specific area.


A company’s data is the most powerful asset they can have which is why they will go to great lengths to protect it. This could mean using private print when printing sensitive information or having your employees print through security features and following certain protocols. Businesses such as accounting companies, human resource agencies, and life insurance agencies can greatly benefit from these extra layers of protection. If your not sure if this is something you might need in your company, make sure to connect with one of our specialists for a free assessment.

Final Thoughts

If you are still a little more guidance on what your copier needs to have make sure to contact one of our copier specialists today so that we can perform a quick print assessment. For those business owners that already leasing their copier but wish they had something better for the same price, we encourage you to check out our “Copier Free Upgrade Program” for business owners that qualify. We really do get you something better without spending a penny more. Check out our link below to learn more and how to start the pre-qualifying process. Lastly, for our Orange County and Los Angeles County communities, if you are a new business that’s looking for a copier that is a little more economical, we also have a Copier Starter Package Promotion for business owners who qualify. To learn more on each of these programs and promotions, click on the following links below or give one of our specialists a call today.

Copier Free Upgrade Program  Starter Business Package Promotion

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