So you’ve had your copier for a couple years now and you’re wondering what could possibly come next. There’s still some time until your lease is up, but it is coming up sooner rather than later.
If you find yourself thinking this way, it may be time to start a conversation about what the end of your lease is going to look like. While you could wait until the absolute last week on your lease to get in contact with your copier vendor to find out your options, your best bet would be to go ahead and reach out with questions earlier on.
The best way to make sure that you are getting every option possible is to ask questions and be prepared for when the time comes to have that conversation with your copier vendor. But what exactly should that conversation look like? What kind of questions do you need answered to make sure you’re getting the best deal? That may all sound intimidating at first, but it comes down to what you want out of your copier machine.
If you like the model you have, you might ask your copier vendor if there is something like it but maybe a bit newer on the market. If you want something completely different because your current machine has stopped keeping up with your work load, then it is time to do some research. No matter what boat you’re in, once you start getting to the end of your copier lease it is time to start thinking of the next steps!
List What’s Important
Let’s say your business has changed a bit since your current lease started and now you are looking for something better, faster, updated. It’s time to step back and take a look at the features of your current copier and see which ones are helping you and which ones are hurting you. While most older machines sometimes help because your office and staff might be used to it, that same machine could be holding you back from achieving maximum effort. It could be as simple as making a list for yourself.
Copier Functions That Meet Your Needs
Look at the functions you use the most on a daily basis throughout your work week. Ask your office what they use the most as well so you have a better grasp of a consensus. Now dive in a bit deeper with that list. Look at your most used functions and rate the quality of those functions. Is there a point where your copier seems to be dropping the ball on getting you the best quality of work? If the answer is yes, then these are the aspects in a new copier machine that you will want to emphasize when looking at a machine to upgrade to. Upgrading always sounds good in retrospect, but make sure you are getting the features you’re most looking for.
Possibly Time To Upgrade
If you’re thinking of the end of your lease and wondering if your machine really needs an upgrade, then maybe it’s time to look at similar yet newer models. Sometimes the familiar seems easier to deal with because change just causes a lot of anxiety for most. But in the case of a piece of equipment that is supposed to be making your job easier, there should be no anxiety. While a copier isn’t rocket science, it can be a bit of a commodity when trying out a new one or keeping an older one with continuing issues.
Get A Newer/Better Copier For Free Without Spending A Penny More
Look at your favorite features on your copier and ask your vendor what newer models have the same features but more advanced. In most cases, there is usually a model that is just an upgraded version of the one you’ve already got. If there are any unique attachments or extras that your original copier has that may not be part of a standard model, most vendors are able to get you those same attachments and extras on your newer model.
Make sure to always check for the most updated version if you’re going to get the same kind of model in an upgrade. That eliminates the fear of any surprises that could be giving you doubts about a copier upgrade.
Now that you’ve decided to go ahead and upgrade your copier, it is time to get a hold of your copier vendor and explore your options. Talking to your representative about all your possibilities can actually be one of the best parts of an upgrade, well besides getting your brand new machine installed. Remember the key points you want for features in your new equipment, and be sure to look at where your work load could possibly headed in terms of any additional features or extras that you might need with this new upgrade. Talk to your vendor about additional paper trays, fax machines, and certain upgraded scanning capabilities to make sure your new copier machine is everything your business needs to grow and flourish!