Compare Business Systems, Inc. | Office Copier Perks To Have For Your Growing Business

Office Copier Perks To Have For Your Growing Business

Office Copier Perks To Have For Your Growing Business

Posted by Jonathan Morales in New Copier, Workflow & Productivity

One of the most essential pieces of office equipment to have for any growing business is a photocopier. It has become more important than ever in today’s digital world as scanned documents allow employees to digitally email, digitally store data, and possibly saving space by destroying hard copies. The good thing about office photocopiers is that they are available in a wide range of sizes, speeds, and functionality features. However, it’s worth sharing some of the most important features a photocopier needs to have before the final purchase as it could make your life significantly easier:

Automatic Document Feeder

The Automatic Document Feeder, or ADF for short, is an important feature to have as it automatically feeds up to 50 pages to copy without an employee having to lift and close the cover manually for every single page. If your business constantly deals with handbooks, manuals, and reports then having this as part of your office copier just make scenes.

Image Editing

If you are a business that deals with a lot of client-based business, it might be a good idea to have a copier that can edit images before it copies them. A photocopier with image editing can combine two different images to have it print on one single page. Additionally, if your photocopier is new it might also give you the ability to add watermarks, date stamps, and include number pages.

Additional Functions

Regardless of what industry you are in, every business will run their daily operations a little bit different, which means they might need some additional features. Image repeat, image mirror, the creation of booklets, image color inversion, Apple’s AirPrint, Android’s Android Print, Google’s Cloud Print, and Wi-Fi printing are just some of the features every business should be considering when purchasing a photocopier. We encourage all of our customers to research thee features as they have the potential of increasing productivity and saving you money in the long run. If you are not sure what to look for, no worries, we can help you drill down on some of the most important features your company will need for optimum efficiency.


Through the process of researching a certain copier, you should also take some time to evaluate the manufacturer’s specifications on that model. This information will allow you to make a more informed decision when it comes down to the final purchase.

Pages Per Minute (PPM for short) is a specification that measures a photocopier’s ability to copy and print on paper. Photocopier machines that do only black and white will be much faster than their color copier counterparts because everything is monochromatic. These office machines are typically used for in-house usage where color doesn’t really matter. The high-resolution printers won’t be the fastest only because you are trading speed for image quality.

Envelope Feeder
If you plan on doing a lot of mailing, then you want to make sure that the photocopier you are purchasing can perform this function. While it is such a simple feature, it could help with your production flow.

Paper Tray Size
Your paper tray size is another important specification every photocopier should have. Exactly how much space is needed will depend highly on how much printing and copying volume the company is producing daily.

Additional Paper Trays
Another important specification to have on a photocopier is different paper tray sizes. Not every document will be printed on your standard 8.5 by 11 paper. Having various sizes is just good to have because they help save a lot of time.

Manual Bypass Tray
If your company uses different grades of paper (cardstock, labels, or texture paper) then having a manual bypass tray on your photocopier is a must. A manual bypass tray allows for a one-time feeding of special paper. This may or may not be something you need but it defiantly is something to have if you plan on doing a lot of special flyers or brochures.

If you need to print on both sides of a sheet of paper, then you are going to need a photocopier that can offer duplexing. This might be a feature you might want to include if your employees are constantly going through pages and just makes sense to have it print on both sides.

Every photocopier should be equipped with a scanner. With the technological advances that we have now, you are now able to send your scanned documents straight to your email or a cloud-based platform.

Do you have a lot of people printing sensitive documents? If so, then you might want to include a network interface card. Some photocopiers with an NIC will secure your files and will only print once you input your code.

If your company relies on having good resolution prints, then you might want this included in your photocopier. This is mostly for people who deal with a lot of graphics and high-resolution printers become a must. Again, just know that what you gain in quality you end up losing in Pages Per Minute (PPM).

Learn More

Copiers, nowadays, need to be customized to meet the needs of the person who uses them. This is why it is important to look at all of these features and decide if it’s something you can live without. If you still have questions or need more information on these features, make sure to reach out to one of our professionals at Compare Business Systems, Inc. We’ve been around for well over 30 years now helping business owners find the right features and functionalities for their place of business. You can rest assured we will find a copier that will exceed your expectations. On the off chance that you happen to already have a copier in place but are unhappy with your model or vendor, make sure to take advantage of our free upgrade program for new customers.

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