Finding The Right Copier For Your Large Office

Finding The Right Copier For Your Large Office

With so much technological advancements we’ve had over the years, business owners have so many options to choose from – one of them being your office copier. Not only that but with the Internet, sophisticated networks, and other wireless communications in place, large corporations are finding better ways to streamline operations.

As more and more of the workforce goes mobile and the use of tablets and smartphones goes up you are going to need a copier that can handle these new print job demands. The great thing about these new office copiers is that they have matures and evolved over the recent years to meet such demand. Here are some of their well know developments:

Control – Knowing what gets printed and by which individual or department helps solve the problem of wasteful printing and reinforces security measures.

Cost – Supplies is just a given expense most business owners anticipate to have especially when copier printing is involved. However, most of your documents, especially internal, don’t need to be in color.

Efficiency – While it might seem like it, centralized printing and copying allows you to better optimize your administrative staff, sales staff, maintenance services, and any other department that heavily relies in printing and copying.

Sustainability – When you leverage your office copiers technology for emailing, faxing, and of course copying you will be able to significantly lower your paper volume.

SO WHAT TYPE OF COPIER IS BEST FOR YOUR OFFICE?

You need to remember that there are several key factors that need to be considered when deciding on a copier for your type of business:
Color or Monochrome – It’s a no brainer if you already know that color is important for your company. For those individuals that would like color but can live without it you will need to conscious of this decision. Finally, if you’re a company that plans on doing just a few hundred color prints and copies, then you might want to opt in for a tailored cost per copy/print agreement. You can also implement job accounting where you have more control over who can print in color and how much. These features that are built into some of the newer models to block or restrict certain users or departments can significantly safe you a lot of money in the long run.

Functionality – You have to be mindful that your managed print service will be shared with multiple groups, departments, individuals in the office, and those that are working from home. And as we continue to move into a digital space you need to make sure that your copier is able to meet all your employees needs. The great thing about todays copiers is that you already get a lot of these features such as:

  • Copying
  • Printing
  • Faxing (attached if requested)
  • Emailing
  • Scanning

Some additional features that can be included can be dual scanning capabilities, collate copies, 2-sided printing, stapling, and more. It’s best to see what your company needs now and what it might need in the near future to make sure that you cover all your foreseeable requirements.

Get A Newer/Better Copier For Free Without Spending A Penny More


Graphic Capabilities – For companies that perform more graphic design work, it becomes imperative to have a reliable copier that can provide high-resolution graphic output. For this reason, you will want to invest some time researching a multifunctional printer that can provide high-resolution levels. The good thing is that many of today’s copiers are already striving to bring you feature so you really can’t go wrong with any model or brand you choose.

Monthly Volume Cycle – As industry standards go, copiers and printers are rated at pages per minute (ppm). Before going out and looking at copier models, make sure that you first look at the type of workflow you have. PPM is a great way to find out just how fast it can print out your documents, however the monthly volume cycle is a much better guide to figure out how many pages can be produced in a month.

Network Support – While most copiers are now capable of supporting multiple networks, you need to make sure that the copier you are looking at will support you’re your specific needs. Most copiers can be connected via standard Ethernet networking, but make sure to ask if the copier can support wireless printing.

Ease of Use – While copiers are getting better at meeting all of your printing needs, one area that usually gets overlooked is the ease of use of your copier. You also have to remember that as you upgrade your copier to a newer model, your going to have to get use to buttons, functions, and features changing. If you have to go through continues training to enable your staff on how to use it, be ready to see some dips in your productivity.

BEST PLACE TO FIND A FULL SIZE COPIER FOR YOUR OFFICE

Now that you’ve gotten a better idea on what type office copier will best meet your office needs, the best course of action is to consult with one of our copier specialist at Compare Business Systems to make sure that you get the right machine for your employees. Going through a certified Kyocera Dealer like ourselves will save you time and money in the long run. When you lease a copier through us, we handle the installation, training, and support to keep your office copier in tiptop shape. And on the off chance that you already have a copier and copier agreement but are looking for ways to get something better, we recommend checking out our “Free Upgrade” program for business owners that qualify. Lastly, for our Orange County and Los Angeles County communities, if you are a new business that’s looking for a copier that is a little more economical, we also have a Copier Starter Package Promotion for business owners who qualify. To learn more on each of these programs and promotions, click on the following links below or give one of our specialists a call today.

Copier Free Upgrade Program  Starter Business Package Promotion